&lt;p&gt;&lt;strong&gt; &lt;/strong&gt;&lt;/p&gt; 
&lt;p&gt;As one of the Best Big Companies to Work For, we have a rich history of loving our customers and looking after our teams.&lt;/p&gt; 
&lt;p&gt;We&#039;re looking for an organised, proactive and highly professional Personal Assistant to provide first-class support to our Online Director.&lt;/p&gt; 
&lt;div&gt; 
&lt;p&gt;This is a fantastic opportunity for an experienced PA who thrives in a fast-paced environment, enjoys building strong working relationships, and takes pride in delivering exceptional support at executive level.&lt;/p&gt; 
&lt;p&gt;As a key member of the team, you&#039;ll be responsible for ensuring the smooth day-to-day management of schedules, communications and business activities, while acting as a central point of contact across the Online function.&lt;/p&gt; 
&lt;/div&gt; 
&lt;p&gt;&lt;strong&gt; &lt;/strong&gt;&lt;/p&gt; 
&lt;p&gt;&lt;strong&gt;Purpose of role:&lt;/strong&gt;&lt;/p&gt; 
&lt;p&gt;&lt;strong&gt; &lt;/strong&gt;To provide a high level of secretarial / administrative support in a timely and accurate manner to the Director in  a fast paced, highly responsive working environment.&lt;/p&gt; 
&lt;p&gt; &lt;/p&gt; 
&lt;p&gt;&lt;strong&gt;&lt;u&gt;In this role you can expect to:  &lt;/u&gt;&lt;/strong&gt; &lt;/p&gt; 
&lt;p&gt; &lt;/p&gt; 
&lt;p&gt;&lt;strong&gt;Pro-active Diary Management for the Director:&lt;/strong&gt;&lt;/p&gt; 
&lt;ul&gt; 
&lt;li&gt;Planning ahead to ensure the Director has time to plan and prepare presentations for key events &lt;/li&gt; 
&lt;li&gt;Supporting with the diaries of the senior management team will also be required&lt;/li&gt; 
&lt;li&gt;Ensuring regular update takes place with you and the Director to ensure full understanding of diary to ensure prep time etc… is planned&lt;/li&gt; 
&lt;li&gt;Effective arrangement of all meetings, liaising with colleagues and PA’s and external suppliers.&lt;/li&gt; 
&lt;li&gt;Book meeting rooms, arrange refreshments, inform Reception, meet and greet all visitors&lt;/li&gt; 
&lt;li&gt;Arrange all travel, accommodation and dining reservations including ad hoc travel requests from the wider team&lt;/li&gt; 
&lt;/ul&gt; 
&lt;p&gt; &lt;/p&gt; 
&lt;p&gt;&lt;strong&gt;Email Management:&lt;/strong&gt;&lt;/p&gt; 
&lt;ul&gt; 
&lt;li&gt;&lt;strong&gt; &lt;/strong&gt;Action emails and inbox on behalf of the Director, highlighting which require immediate action or response.&lt;/li&gt; 
&lt;/ul&gt; 
&lt;p&gt; &lt;/p&gt; 
&lt;p&gt;&lt;strong&gt;Meeting Preparation:&lt;/strong&gt;&lt;/p&gt; 
&lt;ul&gt; 
&lt;li&gt;Produce and circulate presentations for meetings&lt;/li&gt; 
&lt;li&gt;Prepare and circulate timely agendas and minutes in advance, follow up and chase outstanding actions&lt;/li&gt; 
&lt;li&gt;Provide Director with information prior to meetings and visits e.g. minutes / store packs&lt;/li&gt; 
&lt;li&gt;Attend and take minutes at all meetings.&lt;/li&gt; 
&lt;/ul&gt; 
&lt;p&gt;&lt;strong&gt;In addition to these duties, you will be expected to:&lt;/strong&gt;&lt;strong&gt; &lt;/strong&gt;&lt;/p&gt; 
&lt;ul&gt; 
&lt;li&gt;Carrying out specific projects and research&lt;/li&gt; 
&lt;li&gt;Highlighting and driving new processes for the Director and within the Dept&lt;/li&gt; 
&lt;li&gt;Facilitate team offsite strategy days, and department events including Christmas party&lt;/li&gt; 
&lt;li&gt;General support to Senior team and wider department&lt;/li&gt; 
&lt;li&gt;Raise, approve and receipt Purchase Orders using SAP&lt;/li&gt; 
&lt;li&gt;Line manager support for Director - Monitor and approve holiday requests and absences via Nexus. Ensure sufficient cover across all teams&lt;/li&gt; 
&lt;li&gt;Act as key liaison point for the department and maintain good communication pathways.&lt;/li&gt; 
&lt;li&gt;Liaise with Central Services and IT regarding office moves, general maintenance&lt;/li&gt; 
&lt;li&gt;Process expense claims for Directors and Snr Team&lt;/li&gt; 
&lt;li&gt;Update Business Continuity Plans for Department&lt;/li&gt; 
&lt;li&gt;Update Department information including weekly updates, structure charts etc…&lt;/li&gt; 
&lt;li&gt;Maintain stationery supplies and process orders as required, within budgetary requirements&lt;/li&gt; 
&lt;li&gt;Managing Dept credit card&lt;/li&gt; 
&lt;/ul&gt; 
&lt;p&gt;&lt;strong&gt; &lt;/strong&gt;&lt;/p&gt; 
&lt;p&gt;&lt;strong&gt;&lt;u&gt;You should apply if: &lt;/u&gt;&lt;/strong&gt; &lt;/p&gt; 
&lt;ul&gt; 
&lt;li&gt;Skilled at Diary Management and Inbox Management using Outlook&lt;/li&gt; 
&lt;li&gt;IT literacy (Word, Excel, PowerPoint, SAP, &amp; Office 365 -Share point, One Drive &amp; One Note)&lt;/li&gt; 
&lt;li&gt;You will have access to confidential information requiring absolute discretion at all times.&lt;/li&gt; 
&lt;li&gt;Able to communicate to all levels&lt;/li&gt; 
&lt;li&gt;Experience of working within a busy office environment&lt;/li&gt; 
&lt;li&gt;Good attention to detail, ability to prioritise workload.&lt;/li&gt; 
&lt;li&gt;Proactive approach in dealing with problems and queries&lt;/li&gt; 
&lt;li&gt;Flexibility&lt;/li&gt; 
&lt;li&gt;Holds a full, clean driving licence&lt;/li&gt; 
&lt;/ul&gt; 
&lt;p&gt;&lt;strong&gt;Alongside this we can offer you:&lt;/strong&gt;&lt;/p&gt; 
&lt;ul&gt; 
&lt;li&gt;Competitive salary with a comprehensive benefits package&lt;/li&gt; 
&lt;li&gt;25 days holiday plus 8 bank holidays&lt;/li&gt; 
&lt;li&gt;Employee discounts, including 15% store discount and 30% Club Individual restaurant discount&lt;/li&gt; 
&lt;li&gt;Charity fundraising events&lt;/li&gt; 
&lt;li&gt;Long service awards&lt;/li&gt; 
&lt;li&gt;Reward and recognition&lt;/li&gt; 
&lt;li&gt;Plus, a range of additional benefits to support your wellbeing&lt;/li&gt; 
&lt;/ul&gt;