Payroll Coordinator
Calling all rule-breakers, innovators & fun-loving self-starters! Are you smart, sassy & scrappy? Do you love to laugh out loud? You’re just what we’re lookin’ for, Gorgeous! We’re Benefit Cosmetics, the indie beauty brand-turned-prestige powerhouse under leading luxury products group Louis Vuitton Moet Hennessy. Founded in 1976 by twins Jean & Jane Ford in San Francisco, today we’re in 59 countries with more than 3,000 BrowBars & 6,000 trained service experts worldwide. At Benefit, we believe laughter is the best cosmetic, because when we’re laughing & having fun, that’s when we’re our most beautiful. We're known to work smart & laugh hard. Sound like you? You’ve come to the right place! Benefit Cosmetics have an exciting opportunity available for a Payroll Coordinator to join our team.
Responsibilities
Job Purpose
To ensure the accurate and timely processing of payroll for Benefit Cosmetics UK, ROI, IOM & Jersey employees, manage statutory deductions, supporting benefit administration, and act as the first point of contact for payroll, pension and benefits queries. This role plays a key part in ensuring compliance with HMRC and UK employment legislation, as well as maintaining excellent employee experience.
Key Responsibilities
Payroll Administration
• Collate, verify, and input monthly payroll data for all employees, including starters, leavers, changes, overtime, bonuses, commissions, maternity, pension and deductions.
• Liaise with external payroll bureau / provider to ensure payroll is processed accurately and on time.
• Perform pre- and post-payroll reconciliations; resolve discrepancies swiftly.
• Ensure compliance with UK statutory requirements (Income Tax, NICs, SSP, SMP, SPP, student loans, attachment of earnings orders, etc.).
• Hold in person Head office and Field inductions to inform new starters on the systems
• Managing the Payroll inbox
Benefits Administration
• Administer UK benefit schemes (private medical, dental, life assurance, season ticket loans, employee discounts, etc.).
• Manage auto-enrolment pension scheme in line with The Pensions Regulator, including enrolments, opt-outs, contributions, and communications.
• Maintain accurate benefit and pension records; reconcile invoices from providers.
• Handle employee benefit queries and liaise with providers/brokers where necessary.
• Manage the data for our allocation and liaise with other teams to provide this benefit
• To assist with our yearly benefit renewals and help with the data
• Assisting with the running of our company car fleet
HR / Employee Support
• Support HR team with onboarding and offboarding to ensure payroll and benefit accuracy for new starters and leavers.
• Ensure data integrity across HRIS and payroll systems (GDPR compliant).
• Provide regular and ad hoc payroll/benefit reports to HR and Finance teams.
Compliance & Continuous Improvement
• Keep up to date with UK payroll legislation and benefit regulation; implement necessary changes.
• Assist with payroll audits and internal controls.
• Identify and recommend process improvements to increase efficiency and accuracy.
Qualifications
Skills & Experience Required
• 2+ years’ payroll experience in a UK environment (retail or multi-site advantageous).
• Strong knowledge of UK payroll legislation, HMRC requirements, and pension auto-enrolment.
• Experience with payroll/HRIS systems (ADP IHCM desirable).
• Excellent numerical and analytical skills; strong attention to detail.
• Proficient in Microsoft Excel and general Office tools.
• Strong interpersonal and communication skills; able to handle employee queries professionally.
• Ability to prioritise workload and meet tight deadlines.
• High level of confidentiality and integrity.
• CIPP qualification desirable
• Previous experience in submit Real Time Information (RTI) to HMRC and ensure all statutory reporting is compliant.
• Previous experience in Prepare year-end returns (P60, P11D, P45, etc.) and assist with PAYE Settlement Agreements.
